Prism

Doc Record

DocRecord is a powerful, low-cost and easy-to-use software application for electronic document management. Designed to be intuitive, DocRecord is an elegant tool to reduce complexity and costs
for businesses across all major industries.

Capture Information
DocRecord captures information from across your organization seamlessly and lets you take control of your documents. Document imaging is made easy with DocRecord Imaging that captures scanned documents and uses OCR to extract a copy of the text for indexing and storage. Improve image management with mark-up, annotation, and image enhancement.

DocRecord manages information from a variety of sources across an organization’s network. Easily watch network folders, watch queues, and integrate with other enterprise applications. With DocRecord, it's even possible for users to drag-and-drop files from their desktop into the system.

Categorize and Index Information
DocRecord sorts files into categories based on the attributes of the documents. DocRecord users determine which attributes are important fields to set up indexes on for their documents. This is usually based on their business scenario and who will be using the system.

Categories and indexes are completely customized and there is no limit on the number you can have in the system. These are important because they are the basis for searching for the documents after the files are committed to the system.

Organize Information
DocRecord organizes files by presenting all documents in a series of folders. Documents can be grouped together in folders based on projects, work processes, or document type to streamline business processes. Users define folders that best fit their business operations and expedite document retrieval.

A Work In Process area is another tool to help organize documents. This area is used to stage documents and assign them to the appropriate folders when they are first introduced into the DocRecord system.

Search and Retrieval
DocRecord offers multiple search options including keywords, index fields, or through the folder tree. Searches can be run from a user’s desktop or submitted via the web interface. Users can even save frequent searches, so they don’t have to re-enter them each time they use the system.

DocRecord retrieves documents at the click of a button. Users can review the document onscreen and then take the needed action such as printing, faxing, or emailing the document. Users even have the option to view over 200 file types in their native formats, which is helpful when they don't have the necessary software application for the file they are interested in viewing.

Document Workflow
Use the DocRecord workflow module, DocWorkflow, to reduce operational costs and automate document processes. Accelerate key business processes such as account processing, new business, document routing & approval, and report distribution. Easy for business line workers to use and fast for process owners to graphically design workflows, DocWorkflow is a powerful, cost saving tool.

Information Storage
DocRecord provides storage management for your digital documents. All records are efficiently stored only once, and through DocRecord’s document reference system can be used repeatedly without having to produce or store multiple copies. By having your documents stored digitally, disaster recovery readiness is facilitated by being able to produce back-up CD’s that are stored offsite.

Doc Form

DocForm creates powerful and personalized variable content documents. It dynamically merges a wide range of static and variable data, text, content and images – from many different sources such as databases, flat files and host systems – into personalized, low cost print and electronic documents.

DocForm is intuitive and easy-to-use -- allowing quick project design - yet powerful enough for demanding applications. It is highly scalable and can is used for all types of communications and documents ranging from the enterprise to desktop.

DocForm also allows data input to your documents from signature pads, Tablet PCs, third-party applications, and the web saving time while increasing efficiencies and improving workflow – no more scanning or faxing paper documents. Input signed electronic documents directly into your archiving and document management application. DocForm can take data, from many different sources, and create a wide variety of documents that increase your operational efficiencies, provide more powerful communications while saving money.

• Personalize your Business Documents
• Transactional Documents
• Promotional Documents
• Mobile Information Capture

Doc Transform

DocTransform is a powerful and easy-to-use solution that is designed to fix the problems, and adapt a wide range, of data and print streams. It will let you either print your documents the way you want them to - on the printer or MFP of your choice - or digitally archive them into a wide variety of document and content management programs. DocTransform is the single software tool you can always use to get files to print correctly on a new printer or MFP device. You can easily print from any software application or host system even when complex print streams or unique finishing features are required.

Enable Printing from any Application or Host System
DocTransform captures complex print and data streams and gives you the ability to distribute the files to printers, MFPs, email, fax servers, databases, archiving systems and more. Simultaneously process multiple input files and output files with DocTransform. Create multiple output files from a single source file. DocTransform receives files from print queues, file directories, LPR and raw socket printing.

Configure Your Print and Host Data
The power of DocTransform is its ability to be customized to fit your specific situation. It can modify files and apply filters to take even the most difficult jobs and print them or send them to digital archives without complications.

Adapt Legacy Print Streams
DocTransform provides a wide range of print stream translation options to help customers move from proprietary or legacy print situations to an open, modern printing environment. Conversions are available for Metacode, DJDE, LCDS, PostScript, PCL, ASCII, TIFF and PDF. Adapt existing Xerox environments to print on new printers and MFP devices. DocTransform’s high quality conversions achieve dot-for-dot fidelity with original print streams providing very high accuracy on conversions.

Who Would Use DocTransform
DocTransform is applicable to companies of all sizes and a range of industries. DocTransform is scalable and can be configured to handle print requirements from a single print stream customization to enterprise-wide print operations management.