Industry Solutions

 

Aerospace

The Aerospace and Defence industry has always been a leader in the field of document management and structuring. Complex documentation that covers design, manufacture, testing, maintenance and parts meant that the content generation and subsequent archival of documentation and data was a challenge. One of the major issues aerospace companies are facing at the moment is the efficient management of hundreds of distinct technical manuals used for maintenance and repair. Manufacturing records such as test records, change requests and parts lists also need to be managed. Implemented document management solutions will resolve these immediately and at a realistic cost.

Construction/Building Design

Architects, Civil Engineers, Quantity Surveyors and building contractors all produce large volumes of both design, specification and maintenance documentation.The documents range from drawings, A4 paper, microfilms through to CAD and other design files. Our document management solutions enable all these different forms of information to be managed in a coordinated way even between remote offices.

Shipping and Distribution

Companies daily generate thousands of shipping documents such as picking lists, bills of lading, shipping manifests, invoices and other related documents. These paper-based shipping records are often stored in filing cabinets in multiple, separate locations. Employees travel between sites and manually sift through stacks of paper to find the relevant documents. Integrated Document Management addresses the immediate market demand for Distribution Centers that require a solution that facilitates regulatory compliancy, meets security requirements, enables email archival, and delivers measurable productivity improvements.

Higher Education

School Districts face a multitude of challenges generated by the enormous volumes of both paper and electronics documents you handle every day. These include enrollment papers, applications, parent and student correspondence, student health records, accounting, personnel files, special education records, rosters, transcripts, testing results, and many more types. You must respond to and serve the demands and needs of a diverse constituency of students, parents, teachers, state and federal regulators and taxpayers, among others. When you need access to a critical document you need it now, quickly, securely, confidentially and reliably. Document Management addresses the immediate market demand for Educational Institutions that require a solution that facilitates regulatory compliancy, meets security requirements, enables email archival, and delivers measurable productivity improvements.

Financial Services

Companies spend an excessive amount of time in managing their financial documentation whether it is invoices, purchase orders, delivery notes or proof of delivery documents. Delays in processing these can raise admin costs and provide a poor service to clients, thereby increasing debtor days.

Bottom line benefits from document archiving:

• Reduce invoice data keying times by over 50% by automating with b-Wize capture software
• Archive by scanning purchase orders, scanning invoices and delivery notes in one central store
• Secure archive and access which reduces risk of loss
• Acceptable to HM Customs and Inland Revenue
• Reduce invoice processing and PO 'matching' times by 50%
• Reduce debtor days
• Reduce admin times in resolving customer queries

Government/Local Authority’s

Today’s public sector is facing a difficult task in managing the large and rapidly increasing volume of information (paper and electronic) within various departments. With added regulatory compliance and strict budgetary constraints, the public sector needs to find ways to increase efficiency of their personnel and leverage their existing computing infrastructure. Document management systems have provided a solution that can fit your specific needs ranging from a departmental to an enterprise level. Documents such as board meeting minutes, law-enforcement forms and reports, land-use plots, accounting documentation, and applications / permits, and can all be digitized and securely stored/retrieved by authorized individuals within or outside of your department.

Health Care

The NHS and other Healthcare service providers are facing great challenges in providing a cost effective service within tight funding allowances. Patient records management has been highlighted by the Government as a key area in which the NHS must become more efficient in order to assist in the reduction of waiting times and to reduce administration costs. Records are a valuable resource because of the information they contain. That information is only usable if it is correctly recorded in the first place, is regularly up-dated, and is easily accessible when it is needed. Information is essential to the delivery of high quality evidence-based health care on a day-to-day basis and an effective records management service ensures that such information is properly managed and is available.

Insurance

If you are like most insurance organizations today, you are no stranger to paper. Claims, policies, applications, invoices — paper is pervasive in all areas and can lead to inefficiencies of time and cost. your organization may employ a wide range of software applications throughout various departments. This disparate network of technology can hinder communication between people and departments and slow productivity enterprise-wide. This presents a unique quandary for insurance organizations: how can a company electronically manage the overwhelming burden of paper across a disparate collection of software applications.

Legal

A challenge law firms face is improving management efficiency and effectiveness of cases and matters
as they relate to clients, while simultaneously maintaining security and client confidentiality as information is shared between partner locations. Another challenge is to share this information instantaneously without waiting for busy fax lines or overnight couriers. Both these challenges are increased by the need for tracking, classifying, archiving, and retrieving these large amounts of legal documentation. Projects are underway throughout the US to replace the traditional method of filing, serving, storing and retrieving court documents with a more efficient electronic process – E-filing. Rather than copy these paper documents and ship or manually deliver them to the courts, E-filing allows you to send them electronically over the Internet. The legal industry generates an enormous amount of paper documents – from depositions to complex transactions to memoranda. In order to manage all of these documents and relate them back to a specific case, the information, which is often highly sensitive, must be kept in a central location, searchable by keyword, and easily accessible upon demand.

Manufacturing ansd Engineering

Manufacturing companies must distribute, track and archive every Engineering Change Order (ECO) generated throughout the development and manufacturing process for every piece of equipment, part and assembly it makes. Between copying, manually distributing and sending the documents overnight, a massive, inconvenient and very costly paper management problem begins to take shape.

The manufacturing sector today must respond quickly to market requirements whilst minimising stock and operational costs. Operating profits are low and to maintain a competative edge a companies information must be managed effectively at every stage in the manufacturing process. This information typically comprises drawings, specifications and schedules, assembly lists, parts tests and QA forms together with a variety of manufacturing and production records. All of these forms of documentation can be returned in a coordinated and fully indexed set of CDs which will fit in the palm of your hand and be accessible from any standard PC. We can also take engineering drawings and structure them into CAD files for use with most CAD systems such as ProE, AutoCAD and Microstation.

Manufacturing Corporations that are currently using Document Management Systems

• Lucas Verity
• Mannesmann Group
• Shell Research
• Schmidt
• Wood Aero Group
• National Grid PLC
• Spirax Sparco

Mortgage/ Title and Escrow Agencies

In the paperwork-intensive industry of mortgage lending, manual processes slow and often break the flow of work in your daily transactions. But document imaging, management and workflow helps resolve the time, financial and productivity costs of manual paper processes.Become the paperless office by receiving original documents electronically. For example, incoming faxes or emails from lenders, loan officers, appraisers, credit bureaus, customers, lenders, etc., can be routed electronically into the document management system, precluding the need to create and store paper documents. Hard copy records, e.g. customers’ w2’s, bank statements, pay stubs, etc. can be easily scanned and converted into electronic formats early in their life cycle. You are now ready to reap the benefits of a paperless office environment.